Business Coaching Engine

Effective 9 November 2026

Privacy Policy

This policy describes the current Business Coaching Engine app operated by Dr. Ameet Parekh for a private, invitation-only coaching workspace.

Information the app uses

Google permissions and purpose

The read-only Drive permission can technically read and download all files in the connected Drive. The current workflow uses it to read the existing approval Registry and governing SOP and to inspect relevant app files. It does not scan unrelated Drive contents.

The separate app-file permission allows viewing, creating, editing and deleting specific Drive files used with this app. The current delivery workflow creates and updates its native Google Docs, Sheets and case records, verifies their content and exports requested copies. It does not automatically delete Drive files or change their sharing permissions.

AI processing and service providers

Case text and selected approved source passages are sent to the OpenAI API to generate and review coaching responses. Coaching response requests use the API's store:false setting. This setting is not a promise of zero provider retention; OpenAI's applicable service and data policies govern provider processing.

The app uses ChatGPT Sites and its Cloudflare-based hosting infrastructure for application processing and case storage, Google APIs for authorized file access and delivery, and OpenAI for AI processing. Service providers may process operational information under their own policies. Google access credentials are not included in coaching prompts or browser page content.

Voice

Check microphone accesses your chosen microphone for up to 20 seconds to display a local sound-level meter. This check does not record, transcribe or upload audio. Your microphone selection is remembered in this browser for later chats; the device identifier and sound-meter readings are not sent to the app server. The meter detects sound, not speaker identity.

Voice recording begins only after you press Record and grant microphone permission. Each recording is sent to OpenAI for transcription. The app does not retain the audio recording; it retains the original transcript and your confirmed words with the case request. You can correct the transcript before sending. Names, amounts, dates and negation should be checked carefully.

Spoken summaries use your browser or operating system voice service and its settings. Recording stops before playback. The app does not listen continuously or record in the background. Provider processing remains subject to the relevant provider policies; not retaining audio in this app does not promise zero provider retention.

Uploaded recordings and visuals

When you choose a recorded audio or video question, the browser reads the file locally and prepares its audio track and selected video frames. The original file is not uploaded wholesale. After you press Prepare transcript & visual notes, the audio track and selected frames are sent to OpenAI to produce a transcript and visual notes. Visual requests use store:false. Only selected frames are examined; this is not a continuous review of every moment.

You can review and correct the extracted text before confirming and sending a coaching question. Preparation alone does not add a message or use a question turn. The app retains the recording name, duration, selected frame times, original extracted text and your confirmed message with the case request. It does not retain the original audio/video or frame images. Confirmed text follows the normal case history and Google Drive delivery workflow. Provider retention remains governed by provider policies.

Use limits

Google user data is used only to provide or improve the user-facing features described here. It is not sold, used for advertising, transferred to data brokers or used to train a generalized AI model. The app's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.

Storage and retention

Cases and delivery records are retained in the app so each authorized user can continue across chats. There is currently no automatic case-deletion schedule or in-app deletion control. Native files remain in the connected user’s Google Drive until removed there. Revoking Google access stops future authorized API access; it does not automatically erase existing case records or files.

For a request to remove stored case data or the saved Google connection, contact the operator at the address below. The operator must perform and verify the relevant deletion; the app does not claim that revocation alone deletes retained records. Provider backups and logs may follow the providers' retention practices.

Controls and access

You can revoke this app from Google Account connections. The coaching site requires sign-in and owner-approved membership. Each coach can work on their own cases. Assigned Master Coaches can read their coaches’ cases; Senior Master Coaches can read their assigned reporting branches; Super Coaches can read all Senior Master Coach, Master Coach and Coach cases; Dr. Ameet Parekh can read all cases. Supervisory access is read-only, with authorized downloads of app-delivered files. Such downloads use the case owner’s saved Google connection after a server-side access check; they do not grant the supervisor general access to that owner’s Drive or change Google file-sharing permissions. Requests use HTTPS, refresh tokens are encrypted, and server-side checks enforce case ownership and reporting permissions. Adding a planned name alone does not grant access; an approved sign-in email and active membership are required. No service can guarantee absolute security.

Changes and contact

Material changes to data use must be reflected in this policy and, when required, presented for renewed consent before the new use begins. Privacy and deletion requests: ameetparekhdubai@gmail.com.